Identity elements
Reference code
Name and location of repository
Level of description
Collection
Title
Jay Poole Collection
Date(s)
- 1960-1994 (Creation)
Extent
3 boxes
Name of creator
Biographical history
Jay Martin Poole, originally J. Martene Pettypool, was born on August 6, 1934, in Clinton, OK. He worked as the Assistant Director for Collection Development from 1981 to 1985 and the Assistant Director of Collection and Bibliographic Services from 1991 to 1992 at the Sterling C. Evans Library, Texas A&M University. Jay consistently was consulted in the latter part of his life on projects regarding libraries at A&M, such as the Computing and Study Complex (the Annex).
He kept up constant communications with a variety of people; Jay was clearly an easy confidant, well-liked and loved by all of his friends. His agendas and daybooks dating over 15 years, as well as his neatly organized personal papers, means he was quite meticulous in documenting his life. He lived a life full of laughter, generosity, and widespread influence. Jay's time at Texas A&M was marked by a commemorative tree on campus.
Content and structure elements
Scope and content
This collection consists of documents, daybooks, and photographs pertaining to the life of Jay Martin Poole, whose dedication to academic libraries brought him to Sterling C. Evans Library at Texas A&M University for many years, working as both library administration and a librarian consultant. The majority of the collection are letters written and received by Poole, both personal and professional. Another large portion of the collection contains daybooks and agendas, in which Poole kept an extensive log of his daily activities from 1963 to 1993. Jay's librarian background has given us an incredibly informative record of his life, his personality, and his experiences. A few significant topics and references represented in the collection are the GLBT community, collection and bibliographic services, CHOICE Magazine, academic librarian work, Texas A&M University, Sterling C. Evans Library, the University of Texas at Austin, The College of Santa Fe, Univerisity of California at Irvine, and genealogical records.
System of arrangement
The original arrangement of the collection created by Jay Poole was maintained throughout processing. The names of the folders remain similar to the labels Poole used to catalog his own records. Some folders have been organized chronologically, but most remain the same in the organization. The most significant changes to the arrangement of the boxes are to the folders containing the daybooks, agendas, and photographs. In Box 2, these have been arranged chronologically by folder and the photographs have been sorted into identified and unidentified categorizations.
Conditions of access and use elements
Conditions governing access
Physical access
These materials are stored offsite and require additional time for retrieval.
Technical access
Conditions governing reproduction
Languages of the material
- English
Scripts of the material
Language and script notes
Finding aids
Acquisition and appraisal elements
Custodial history
Immediate source of acquisition
Accruals
Related materials elements
Existence and location of originals
Existence and location of copies
Related archival materials
Related descriptions
Notes element
Specialized notes
Alternative identifier(s)
Description control element
Rules or conventions
Sources used
Archivist's note
Finding Aid Authors: Hannah Whitley, February 2018.
Archivist's note
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